Vendors 2018

Vendor Information, Rules, and Regulations

Last Updated: August, 20 2017

Contact Information
Artist Alley Coordinator: Alexander Andersen
E-mail: [email protected]

Tsukino-Con is a nonprofit Japanese animation and cultural convention organized annually at the University of Victoria in Victoria, BC. Tsukino-Con is continuing the legacy of its predecessor convention, Kei-Kon, which operated for seven years.

The convention is spread amongst four buildings on the UVic campus: MacLaurin, Cornett, Elliott, and Clearihue. Artist Alley and Vendors are located in the Elliott building.
*subject to change pending UVic approval*


Hours of Operation
The convention will be held February 16-18, 2018*. Convention staff will be present to monitor traffic and attend to any queries. Additionally, there will be a volunteer or staff member present at all times at Coat Check and Concession to answer questions. Elliott building will be opened and closed promptly at the pre-established times. It is the vendor’s responsibility to be prepared and present during the entirety that the alley is open to the public. If the vendor or their assistants fail to be at their table for all three days of the convention for the entirety of the alley’s hours, their application will be subject to a review and may be refused in subsequent years.

Hours of Operation (subject to change*)

Set Up Open Close
Friday 2:00pm 5:00pm 9:00pm
Saturday 9:00am 10:00am 8:00pm
Sunday 9:00am 10:00am 3:00 pm

*Please note that the building housing the Artist/Vendor hall may remain open past the artist alley hours for commodities like coat check and concession to remain accessible to the attendees. *subject to change pending UVic approval*

Space Assignments, Cost, and Layout
You will be purchasing a booth space that will include a set number of tables, passes, and chairs. Please refer to the chart and map below.

Additional vendor badges may be purchased in advance as well for $30/badge. The convention will provide (1) chair per vendor badge issued.

Please indicate your top 5 table placements when submitting your form. We will do our best to accommodate your request. Tables will be allocated based on a first- come, first-serve basis for returning vendors.

New vendors are encouraged to submit an application to join our Vendors Hall. As we would like to have a variety in the product we offer our attendees, new vendors will be accepted based on content and are subject to a panel decision. For a list of our current vendors, please see our website.

All vendors must also be aware that once they have been classified as vendor, they are exempt from applying for the Artist Alley. Additionally, only handmade items are acceptable in the Artist Alley, so please only apply to the area that best represents your product. Applications made to both areas will be given low priority for table placements.

Table Code Location Number of Tables Number of Passes Price
Small Booth SLV1  Lower – Room 060  1 2 $175
SLV1  Lower – Room 060  1 2 $175
SLV1  Lower – Room 060 1 2 $175
SUV1  Upper – Room 163 1 2 $200
SUV2  Upper – Room 161 1 2 $200
Regular Booth  LV1 Lower – Room 060 2 3 $250
LV2 Lower – Room 060 2 3 $250
UV1 Upper – Room 162 2 3 $275
UV2 Upper – Room 162 2 3 $275
UV3 Upper – Room 160 2 3 $275
UV4 Upper -Room 160 2 3 $275
 Half Room HRV1 Lower – Room 062 2 4 $325
HRV2 Lower – Room 062 3 4 $325
HRV3 Lower – Room 061 3 4 $325
HRV4 Lower – Room 061 3 4 $325
 Full Room FRV161  Upper – Room 161 4 5 $425


Payment Details
Payment must be made in full within two weeks of notification by the vendor coordinator of acceptance into the Vendor Hall. The coordinator will send one reminder email approximately seven days prior to the payment deadline. Space is only reserved once payment has been received so failure to pay on time will result in the space being given to a waitlisted vendor.

Payment must be made by PayPal to: [email protected] Please indicate your business name when submitting payment.

We are no longer accepting merchandise as payment for table space.

Cancellations and Refunds
If you are unable to attend the convention, you must notify the vendor coordinator by e- mail no later than November 30, 2017 in order to receive a full refund. If you are unable to notify the coordinator prior to that date then you may not receive a refund. If a replacement for your space is found prior to the convention, we will give you a full refund for the space and badges once we have received payment from the replacement vendor. If no replacement is found, there will be no refund.

Use of Space

Vendors are not permitted to use any electrical outlet without prior approval from the Vendor Coordinator. It is acceptable to charge phones. Strictly prohibited items include:

  • Laminators
  • Printers
  • Computers and Laptops
  • Stereo Equipment
  • Lighting Displays

All electronics are to be used at your own risk. If you are found to have tripped a breaker, you will be required to pay Uvic’s fine. Please ask the Vendor Coordinator before plugging in any electronics.

Vendors are not permitted to play any music at their booths. This can be irritating to other vendors as the room can become very noisy.

Only those with vendor, volunteer, or staff passes are permitted to be behind tables.

Table displays must be freestanding or secured in a non-damaging way. Displays cannot be secured to the building in any way including, but not limited to, balconies, walls, sinks, and doors. The vendor’s belongings and merchandise must be stored under the table or behind it. The space to display your merchandise is restricted to the 6×3 table and the height must not exceed 8 feet. You may bring your own displays such as garment racks, easels, and shelves but they may only be used if they do not intrude on another vendor’s space. Do not use spaces designed as exits to display your merchandise.

The vendor space must be left in the same manner to which it was prior to the vendor arriving. Before leaving the convention, please clean your space of all product and garbage. Chairs can be folded and left against the wall or table.

Any damage caused to the space or failure to follow the above rules may result in a fine and expulsion from the convention.

Content Regulations

The following items are prohibited to be sold at Tsukino-Con:

  • Any content violating Canadian copyright or licensing laws including bootleg or plagiarized merchandise
  • Illicit or controlled substances
  • Food or beverages
  • Any pre-assembled products made from art kit, craft kits or similar products

Tsukino-Con reserves the right to restrict the sale of any product in Vendor Hall without justification. The sale of any illicit or controlled substances will result not only in expulsion from the convention but possible action by the University of Victoria and the City of Victoria.


The rules surrounding the purchase and sale of weapons are as follows:

  • Vendor must be at least 18 years of age and provide government issued photo identification.
  • Weapons must not be sold without proof of age from buyer (18+). A physical inspection of government issued ID will be required by the vendor.
  • Weapons must be kept in sealed cases until they can be removed from convention grounds.
  • Weapons must be either be immediately removed from convention grounds following purchase or placed in coat check (free of charge).

Weapons that are considered to be illegal in Victoria, BC, or Canada are banned to be sold at the convention. Specific weapons which may not be sold or brought to the convention include:

  • Firearms including airsoft, pellet, and paintball guns
  • Incendiary devices of any nature
  • Tasers
  • Leashes or Neck Restraints
  • Gas, Smoke, or Chemical devices including but not limited to bear, pepper, and other sprays
  • Collapsible batons
  • Yaoi/Yuri Paddles

Tsukino-Con reserves the right to restrict the sale of any weapon at any time. Failure to abide by these rules will result in expulsion from the convention with no refund. Any attendee or vendor in possession with any item deemed as illegal or prohibited by the convention, UVic, municipal, provincial, or federal law risk having their convention pass revoked and having the proper authorities contacted.

Mature Content:

  • Vendor must be at least 18 years of age and provide government issued photo identification.
  • Content must not be displayed or sold without proof of age from buyer. A physical inspection of government issued ID will be required by a staff member.
  • Fan-made Doujinshi must clearly indicate the target age and subject matter.

Any vendors who are found to be in violation of this rule will lose their booth and will not be given a refund. If you are unsure as to whether some material you have qualifies as mature or not, please ask the Vendor Coordinator in advance.

Badge Pickup

Badge pickup will be between 2pm and 5pm on Friday, February 16, 2018 in Elliott Building. Badges will be delivered to the vendor at their booth. Volunteers will let you in the building to set-up but please do not leave before receiving your badge or you may have difficulty re-entering the building.

Your business name will be printed on your badge. Please do not submit anything that may be considered inappropriate for your business name.

Loading and Unloading

Times for loading and unloading will be sent out closer to convention. These will be issued on a first-come, first-serve basis. If you are unable to schedule a time, you will not be able to use a parking pass and will be required to load/unload your vehicle from the parking lot. Parking passes must be signed in and out with a Tsukino-Con staff member. Any lost passes may result in a fine.

The convention is not responsible for your vehicle or your belongings. It is the vendor’s responsibility to ensure that they are parked in a permitted lot/space and any fines are the sole responsibility of the vendor.


Spaces between tables are there for safety reasons. You may not block these exits in any way. Any fire equipment or doorways cannot be blocked.

Vendors are not permitted to stand on tables, chairs, or benches to adjust their displays. If it is too tall, you must take it down and rebuild the display so that it is manageable.

In the event of an emergency, please contact a staff member or volunteer to page campus security or first aid. Do not call 911. Campus security must be contacted first as the university has an agreement with emergency responders to not attend the campus without approval by campus security.

Violation of Contract

Failure to abide by Tsukino-Con and UVic rules and regulations may result in fines, warnings, expulsion, and possible action by the University of Victoria and the City of Victoria. There will be no refunds given for those who violate the rules. Violations will affect your future applications to the Vendors Hall

Thank you for your interest in our Vendors Hall, we hope to see you in February!

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