Cosplay Contest 2017 Rules

Cosplay Contest Rules

Thank you for your interest in the Cosplay Contest for Tsukino-Con 2017.  Please read the following rules prior to completing the Online Submission Form.

Please note that there will be NO EXCEPTIONS to the rules below, so PLEASE READ THEM CAREFULLY.

  1. IMPORTANT CHANGES TO THE COSPLAY CONTEST
    1. The Cosplay Contest will be taking place in a new location for 2017 (David Lam Auditorium in the MacLaurin building).
    2. Due to limited seating capacity in the David Lam Auditorium, contestant seating will not be available during the Live Event. Contestants are instead encouraged to attend the Sunday Re-Broadcast where they will be able to watch their own performances, as well as those of their fellow contestants.
    3. Contest submissions are only accepted via the Online Submission Form prior to the submission deadline. Any entries submitted after the deadline, including in-person submissions, will not be accepted.
    4. Only contestants competing for Craftsmanship awards will be eligible to enter as Walk-Ons. Non-Craftsmanship contestants will be limited to Performances/Skits only.
  2. Sign-Up
    1. All entries for the Cosplay Contest are to be submitted via the Online Submission Form, which will be made available below on Thursday, December 8th at 12:01AM.
    2. Only one submission is required per entry, regardless of whether you are submitting as an individual, or on behalf of a group.
    3. Entries must be submitted by Tuesday, January 31st at 11:59PM. Late submissions will NOT be accepted.
  3. Submission Cap, Running Order, and Wait-List
    1. The event runtime will be capped at 90 minutes.
    2. There will NOT be a wait-list for this year’s event. An announcement will be made if the runtime cap is reached.
    3. Running order will not be based on submission order, but instead determined by the event organizers and provided to contestants when they check in for Orientation on Saturday. Personal requests for running order placement will not be accepted.
    4. In order to ensure that the event adheres to its scheduled timeframe, we ask that performances do not exceed 5 minutes in length and walk-ons do not exceed 1 minute in length.
  4.  Modification of Online Submissions and Parking
    1. If you need to modify your entry after it has been submitted (i.e. missing audio files, incorrect information, change to number of people in group, etc.), you must re-submit your entry containing the correct information via the Online Submission Form. Re-submitting will not affect your position in the Submission Queue.
    2. If any individual member of a group submission withdraws or is absent from the Cosplay Contest, this will not affect the group’s entry and will not require form re-submission or withdrawal unless the entire group unanimously withdraws or is absent.
    3. Adding or replacing members of a group will require form re-submission with updated information.
    4. “Parking” is when an individual or group knowingly submits an incorrect or incomplete entry for the sole purpose of reserving their position in the Submission Queue.
    5. Contestants suspected of parking may have their initial entries voided without notice at the discretion of the event organizers.
    6. It is the contestant’s responsibility to ensure that all information on the Online Submission Form is correct and complete prior to submission.
    7. We will NOT accept requests for modification of entries via email. You MUST re-submit your entry containing the correct information via the Online Submission Form.
    8. Contestants who submitted their initial entries before Tuesday, January 31st at 11:59PM have until Tuesday, February 7th at 11:59PM to modify their entries via the Online Submission Form.
    9. All entries will be reviewed for errors once the submission deadline has passed and contestants whose entries contain errors will be notified by email at that time.
    10. All re-submitted entries will be reviewed and consolidated once the modification deadline has passed.
    11. Contestants may withdraw their entries at any time.
  5. Friday Open-Stage
    1. There will be an OPTIONAL Open-Stage session on Friday, February 17th from 12:00PM to 3:00PM. The Open-Stage session will give contestants a chance to familiarize themselves with the new stage’s layout and practice their performances prior to the Live Event on Saturday.
    2. Contestants’ audio files (if included in submission) will be on-hand in the event that they wish to use them during the Open Stage session.
  6. Live Event and Sunday Re-Broadcast
    1. Contestants will be expected to be in attendance for the entirety of the Orientation and Live Event on Saturday, February 18th from 11:00AM to 3:00PM. Washroom breaks will be permitted in the immediate area only as there are washrooms located directly across from the David Lam Auditorium.
    2. ALL contestants MUST be present and checked in by 11:00AM on Saturday, February 18th in the David Lam Auditorium. Any contestants who are not present and checked in by 11:00AM will have their entries forfeited and will not be permitted to perform in the Contest.
    3. “The Simulcast is Dead. Long Live the Simulcast!” — DJ YUKKURi
    4. Due to technical and logistics issues, there will be no further simulcasting or same-day re-broadcasting of the Cosplay Contest. Only the Live Event will be recorded and those who were unable to attend the Live Event will have an opportunity to attend the re-broadcast on Sunday in [TBD] at [TBD].
  7. Categories and Awards
    1. Cosplay Contest contestants will be divided into two categories: Novice and Advanced. The following describes prerequisites that would qualify an individual or group for either the Novice or Advanced categories:
      1. Novice
        1. This is your first time entering a Cosplay/Costume Contest.
        2. You have not received an award previously at a Cosplay/Costume Contest.
      2. Advanced
        1. You have received at least one award from a previous Cosplay/Costume Contest.
        2. You are a professional costume fabricator or performer (At least 50% of your income is generated from either skill).
    2. Contestants may be reclassified between categories at the discretion of the judges.
    3. Awards for the Cosplay Contest will be as follows:
      1. Novice
        1. Best Costume
        2. Best Performance
        3. Best in Show
      2. Advanced
        1. Best Costume
        2. Best Performance
        3. Best in Show
      3. Awards will also be presented to the First Runner-Up in each category, in addition to First Place (12 awards total).
      4. Awards will be announced at the Live Event after the running order has completed, following a brief period of deliberation by the judges. Contestants who win awards will be brought up on-stage to collect their awards and have their photos taken.
  8. Awards – Craftsmanship and Performance
    1. Craftsmanship
      1. Contestants who wish to be considered for a Craftsmanship award must attend pre-judging at the Saturday Orientation in order to be eligible.
      2. The awards for craftsmanship will be determined through pre-judging, which will take place on Saturday, February 18th at 11:00AM in the David Lam Auditorium. Pre-judging gives contestants the opportunity to talk one-on-one with a panel of judges about the construction process of bringing their costume to life. In order to be eligible for a craftsmanship award (Best Costume or Best in Show), contestants must have made at least 50% of their costume themselves. Contestants do not necessarily need to be the ones wearing the costumes themselves, as some contestants may choose to fabricate a costume and have it be worn by a model, but the contestant must be the actual fabricator of the costume.
      3. During pre-judging, contestants should be prepared to discuss why they chose the character for their costume, what materials and techniques were used, any research that went into fabrication, and what sort of challenges they faced while making the costume. Judges will also use this time to inspect details of the costume up-close (Are seams serged? Are parts of the costume lined? Is the armour neatly finished on the inside? Etc.) Contestants are also encouraged to present any additional reference images or sketches of their sources that they may have during the pre-judging period.
      4. Contestants who wish to be pre-judged for Craftsmanship and are part of a group have the option of being pre-judged independently from the rest of the group. The entire group is not required to be pre-judged if only a portion of the group’s members wish to do so.
      5. Only contestants who are attending Pre-Judging and competing for Craftsmanship Awards will be permitted to enter as a Walk-On.
    2. Performance/Skit
      1. In addition to the option of being judged for craftsmanship, contestants also have the option of putting on a performance. Performances are a fun and diverse way of presenting your character in more depth and with more creativity than a walk-on would allow, and can be done by either individuals or groups. Performances can range anywhere between musical acts, comedy sketches, dance numbers, re-enactments, among a wide variety of others. The best performances provide contestants with an opportunity to demonstrate their dedication to their character beyond what can be presented through costume alone.
      2. During performance judging, judges will be observing the contestants’ ability to portray their character, as well as their ability to captivate and entertain the audience. Contestants should take into consideration their microphone skills, overall stage presence, effective use of the stage, and how well their actions communicate to the audience what their character is all about. Please note that contestants who choose to do a walk-on will not be eligible for a performance award, and will only be eligible for a craftsmanship award, but only after they have both elected to be pre-judged, and successfully completed a pre-judging session.
  9. Audio Files
    1. All entries requiring audio files for their stage acts must provide a link to an MP3 file in the space provided in Online Submission Form.
    2. Only MP3 files will be accepted.
    3. Links to a file/folder hosted via a Dropbox public folder are recommended. YouTube/Streaming links will not be accepted.
    4. In-person audio submissions will not be accepted.
    5. Only the in-house audio equipment may be used for playback of audio files, and may only be operated by the convention’s designated audio technician. Connecting any other devices to the equipment (i.e. cellphones, iPods, etc.) is not permitted.
    6. Any modification or editing of any audio files is the sole responsibility of the contestant and must be completed prior to submission. We will not be able to edit or rip an audio file for you.
    7. A “Cue Notes” field will be provided in the Online Submission Form below the “Link to Audio File” field should you require the audio to begin during a specific time or point in your performance, and/or a specific time marker within the file itself.
  10. Dialogue
    1. Contestants are encouraged to speak live during their performances or walk-ons, but may choose to pre-record their dialogue in their Audio Files if they wish to do so.
    2. 4 wireless handheld microphones will be available for contestants’ performances or walk-ons.
    3. All dialogue, either live or pre-recorded, must comply with Section 12: “Language and Content”.
  11.  Props
    1. All props used or displayed during the Cosplay Contest must comply with Tsukino-Con’s Weapons & Props Policy.
    2. No live flames/liquids/substances that may cause harm to people and/or equipment in the venue, or trigger an evacuation of the building will be permitted.
    3. No items/objects/food/etc. may be thrown into the audience at any point.
  12.  Language and Content
    1. No foul language.
    2. No sexually explicit or adult content.
    3. No offensive/abusive language.
    4. No language or content that may cause your performance or walk-on to exceed a PG-13 rating.

Failure to comply with any of the above rules may lead to immediate termination of your performance or walk-on, disqualification from the Cosplay Contest, and potentially being stripped of your badge and banned from convention grounds, depending on the severity of the infraction.

The contents of this page are subject to change without notice. Please check back periodically in order to ensure that you receive the most up-to-date information.

For further information, please contact [email protected].

 

After you have completed reading the above rules, please feel free to proceed to the Cosplay Contest 2017 Submission Form.